... about
booking Artists
Providing artist, singer or performer for weddings and
corporate events forms a core part of the Artists Booking
Service business. As a result, we have developed a
streamlined booking procedure to ensure the selection of
artist for your function is as hassle free as possible.
After a phone consultation, our bookings officer will
propose a number of options for your entertainment
tailored to your specific requirements and preferences.
How does a typical booking work?
A typical booking would proceed thus:
Step 1:
A phone consultation to establish what kind of music will
suit your event.
Step 2:
Our bookings officer can send you demonstration CDs to
assist with the selection of your music (this is
particularly helpful for wedding receptions).
Step 3:
You can select an ensemble from the suggestions made by
the Ganaga Team, or perhaps you would like some more options. At
this point you will have heard a number of
ensembles/performers.
Step 4:
You will receive a booking confirmation and an invoice for
a fifty percent deposit to secure the booking if you have
booked more than a month before your event, or an invoice
for the full amount with less than a month’s notice.
Step 5:
The performer will contact you directly to discuss
repertoire, logistics on the day and any other concerns
you may have.
Step 6:
Payment of the remaining fifty percent is due in the three
weeks prior to your wedding.
Step 7:
The artist will contact you to confirm all details.
Step 8:
Your Event!
Can I hear the performers before I book them?
All our performers and ensembles have recorded
demonstration material that we are most happy to send you
to give you an idea of the style and quality of any
ensemble you may be interested in.
How can I be assured of the quality of the performers?
The Ganaga Team understands that live music for your event is
important, and in view of this, has developed a strict
quality assurance system to ensure any performers booked
for a wedding will deliver high quality performances. Any
act put forward for a function has a wealth of performance
experience behind them, and the Ganaga Team has monitored their
professional development and standards to ensure absolute
confidence in their ability to deliver great performances
on your special day.
I have a specific music request for my event; can you
help?
It is not uncommon for individuals to request specific
pieces of music for wedding ceremonies, receptions (such
as a special song for the bridal waltz) or large-scale
corporate functions. All our acts are willing to arrange
and perform special requests. However, it is a good idea
to discuss your ideas with the bookings officer first to
ensure that the piece of music you have in mind can be
performed by the ensemble selected. If the piece you have
selected is not already in the ensembles repertoire, there
may be an extra fee payable for the purchase and
arrangement of music.
I have no idea what style of music I should select for our
function; can you help?
Don’t worry! For many people, their wedding or corporate
party is the first time they have confronted the
oftentimes impenetrable world of live music. Our ensembles
are all very experienced, and can suggest music that will
suit your event. You only have to be as involved as you
want to be in the selection of music.
What kinds of music do people choose for weddings?
This depends on what part of the wedding you are referring
to. Most couples will choose different music for the
ceremony and reception / function / after party, and we can
supply either or both. (Some couples even have three
different ensembles / performers, one for the ceremony, one
for the pre-dinner drinks, and one for the
reception / dinner / after-party)
What types of ensembles do you have available for the
reception?
We have a wide variety of pop, rock and fusion groups
available for music at your reception, and our particular
strength is fantastic female dancers. If you are
looking for a more conventional “wedding band” to perform
a wide selection of covers and well-known popular music,
we are probably not the best place to start. However, if
you are looking for a smooth swinging pop group, a
high-energy rock ensemble, a sophisticated fusion band or
something in between we can certainly help.
What requirements are the performers likely to need on the
day?
Performers will need access to chairs with no arms. If
your event is outdoors, the artist will need
cover/shade, not only for their own comfort, but also for
the benefit of their instruments. To expose instruments to
weather extremes and direct sunlight can do awful things
for their tuning.
Will I need to provide food and beverages for the
performers?
Soft drinks must be available to all the performers you
hire. A light meal must be provided for all artists for
bookings three hours or longer.
I don’t understand the request for insurance details on
the booking schedule;
what do I need to provide?
If your event is not in your home, the venue you have
chosen for your event will be able to supply you with a
‘Certificate of Event’. This is a legal requirement for
the Ganaga to ensure that we are sending our artists into a
safe working environment.
If the event is in your home, all we require is the policy
number for your home’s Public Liability insurance.
What electrical requirements will the ensembles need?
As a general rule, classical ensembles need no
amplification, whilst bands ensembles will need access to
power. This need only be a power point; all amplification
equipment and power boards will be supplied by your
ensemble, unless otherwise negotiated.
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